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Digital Office - ECM / Input / Output

Integrated document workflow instead of paper

Everything that used to gather dust on the shelves is digitally recorded and made accessible – using ECM and input/output solutions.

06 May. 2015
ECM Dokumentenscanner

"Business at the speed of paper" – according to findings by AIIM Market Intelligence this is "no longer an appealing maxim”. A new study by this research institute has found that already 68 percent of managers surveyed from around the world believe paper-centered processes to be unacceptable. "In several years – in a mobile, telecommuting, just-in-time world – the speed of paper will be entirely inadequate," states AIIM.

At the moment businesses around the world still use 13.5 percent of their office space to store contracts, invoices, sales brochures, and construction and application documents. 21 percent of offices have even increased the use of paper. According to the analysts, substantial costs are generated by filing and looking for misfiled documents.

The answer is Enterprise Content Management. According to the findings, digitalizing business processes increases efficiency and enables a quick return on investment. The content management specialist Ricoh realized a year ago that 47 percent of managing directors at German companies believe that digitalization would enable them to make savings of 5 to 20 percent on their annual turnover.

Since the trend toward integrated document workflow has also become established in SMEs, the ECM sector is looking at excellent figures. "The mood in the ECM industry is very positive," stated Jürgen Biffar, Chairman of ECM at BITKOM in October. According to BITKOM’s ECM barometer, almost nine out of ten providers are predicting an increase in turnover for 2014.

Further incentives probably come from ZUGFeRD, the new German standard for electronic invoices. The Forum for Electronic Invoices in Germany (FeRD) with representatives from federal ministries, businesses and industry associations presented the new PDF-based standard for e-invoices in mid-2014. According to Biffar, "e-invoicing saves time and money. Businesses and public administrations can profit enormously from a uniform data unit."

D!conomy – under this heading, CeBIT 2015 focuses on the digitalization of all business process. At the ECM & Input/Output Solutions cluster in Hall 3 visitors can experience the latest document solutions – from mail administration centers to scanning and processing in ECM systems to output solutions. Partners for this area are industry associations VOI and BITKOM.