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Digital Office - ECM / Input / Output

ECM digitizes mid-sized businesses

Practical examples related to digital files, archiving, document management and more. Document management, electronic files and archiving are the core functions of every Enterprise Content Management system. Virtually all manufacturers can do live presentations of their solutions at the trade fair that include demonstrating the advantages of their solutions and their implementation in application examples. This can constitute an adaptation for individual industries or their administration, but

19 Feb. 2016

Optimizing invoice processing with ECM software

The digitization of office and administrative processes is constantly moving forward. Especially mailing, processing and archiving invoices electronically are enjoying increasing popularity. Companies face the challenge of having to integrate the electronic processing of invoices emanating from different channels. The objective is always to eliminate printed copies from the process going forward, thus doing away with them. In particular, digitally recorded invoices should also comply with the fiscal duty to preserve records and thus ensure pre-tax deductions. Ideally, invoices should be processed in a common procedure and administered in an appropriate system. From scanning to invoice verification, release for payment and storage: ECM software constitutes the ideal solution. Experts show how one should deal with invoices and how modern-day ECM systems can help save time and money.

Mobile working and accessibility of information – anytime and anywhere

The effects of digitization on the workplace are enormous and already clearly discernible. While in most organizations the traditional nine-to-five office job is in danger of succumbing to the fate of the dinosaurs, concepts such as “trust-based working time” and “trust-based workplace” are becoming commonplace in modern-day organizations. The knowledge worker of today seeks to work whenever and wherever they prefer, and to have the capacity to access all the information necessary to do this. Mobile solutions, online and offline access to documents and approval of invoices and vacation applications while on the go and on the couch, are only a few examples of how mobile ECM solutions facilitate efficient work. At the same time, the cloud and mobile scanning are gaining in popularity. That which employees have long been using in their private lives, should now also be possible for professional use. ECM systems provide these options and the experts will be happy to explain the options and advantages of this usage.

Digital cooperation and optimized processes

Whereas in the past, the only way to work together on documents was to email them back and forth, cutting-edge business collaboration tools now support internal processes and company-wide sharing of knowledge and information. But collaboration does not merely involve the use of wonderful new tools such as blogs, wikis or social networks in a company, business collaboration actually signifies a change in corporate culture and is much more far-reaching than a purely technical innovation. In addition, new filing systems such as Dropbox and others foster a simple, efficient exchange of documents with external parties. That saves data traffic and disk space due to shared access to the very same file without the need to save different versions. At CeBIT 2016 you will find out how to make the most of technical options to allow for peak performance in working together within a company as well as beyond company boundaries.

Input and output management of all aspects of document management systems

Omni-channel Input Management Systems, whose objective is efficient administration and archiving as well as proper assignment, processing and response to all incoming communications, documents and information, considers all channels such as email, social media, conventional mail and fax from an integrated perspective.

On the other hand, output management is an ECM discipline that makes documents and information, directed to various target groups on a variety of output channels, available in electronic or physical form. This encompasses software for creating and formatting documents as well as their physical production all the way to their distribution.

Both concepts, input and output management, seek to achieve high levels of customer satisfaction and substantially lower operating costs. At CeBIT 2016 you will find out how to optimize communication while meeting compliance requirements and improving process workflows.

GoBD, ZUGFeRD, and the rest: With ECM, there’s no need to fear standards and compliance

Processing and legally airtight archiving of documents requires compliance with a multitude of laws, guidelines and standards that are also subject to constant change. Which guidelines are relevant to whom, which are mandatory and which of these constitute only more less well-meaning advice? We want to drill down on these questions.

Bitkom experts share their knowledge at CeBIT 2016: Whether it involves the principles for duly keeping and storing books, records and documents in electronic form as well as regarding data access (GoBD) published by the Federal Ministry of Finance, the new EU Basic Regulation on Data Protection, the relevant Technical Guidelines of the Federal Office for Security in Information Technology (BSI), the effects of the eIDAS ordinance concerning electronic trust services on the German market or electronic invoices in the ZUGFeRD standard: We explain, demonstrate opportunities and limits, scrutinize and discuss the relevant regulatory themes with you.

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